Volunteer Action Calls Wave 7

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The Volunteer calling program aims to reenergize prior volunteers for the upcoming midterm elections. The goal is to get them to commit to high-priority actions and events identified by the Together strategy team. Automated emails are sent out after leaving a voicemail or a conversation between you, the caller, and the past volunteer.

Included in this Action Kit:

  • How to request calls
  • Guidance for filling out the call form
  • Voicemail message to leave
  • A draft script/talking points when reaching out to volunteers
  • Sample emails sent out by the system
  • Information on Together We Elect

A few tips:

  • Be thankful and smile – they can tell over the phone if you are doing that!
  • Use this script outline as a start. Make this your own and feel comfortable with your conversations.
  • If you want to make calls anonymously, directions on how to use Google Voice are here.

To make these calls, we ask that you have a Together We Elect account.


Campaign State: National/Multi-State
Action Type: Phoning
Coordinator: Gari Palmer
 

Request People to Call

1. Request Calls

  • Click here to request past volunteers to call.
  • Enter the email you use to log in to Together We Elect.
  • Select the number of calls you would like to make.
  • Select the desired Timezone for your calls.
  • Click Submit

You will receive an email with links for each of the volunteers you would like to call.

Start by selecting one of the links, calling and filling out the form, and then continuing through the list of people to call.

Note: You may request a list of people to call at any point during the week. Once a week on Sunday evening, we will reclaim (put back into the database) all the people you have been allocated who have not yet been called that prior week. That way, if you run out of time or something gets in the way (think life), your volunteers will get contacted when someone else submits a request to get a calling list.

 

Guidance for making Volunteer to Volunteer calls

1. Fill out the Volunteer Calling form

The past volunteers information should be fully filled out with their email, first and last name, phone number, and zip code. If any of this information is missing, it would be ideal to capture it when you talk to the person.

1. Call the past volunteer using your phone.

2. During your call, please fill out the following information.

3. Select one of the drop-down options from the Call Response prompt:

  • Committed to an action or interested
  • Check back later
  • Not Interested
  • Already committed
  • Left Voicemail
  • No Answer
  • Disconnected, wrong number, or deceased

4. If Check back later, please select the date for follow up

5. Activities of Interest – select one or more as appropriate

  • Phonebanking to elect Mary Peltola in Alaska

  • Text Bank to voters in PA-07 for Susan Wild

  • “Get Out the Vote” phonebanking with Wisconsin Democrats

  • 20 minute zoom session to find midterm actions

6. Place any notes in the ‘Call Notes’ section. 

7. Sending emails:

  • The system automatically sends all emails.
  • When you have a conversation, emails are sent to the callee and to you the caller. If you leave a voicemail, the system sends an email to just the callee, not to you.
  • For people who committed to one or more actions, please select “1: Committed or interested” as the email
  • If you left a voicemail, please select “2: Left Voicemail”
  • If you did not reach a person or it is not relevant to send an email, select “3: No email”

8. Your first name and email should be populated on the form.

9. Hit the Submit button which enters the information into the database and sends the appropriate email.

 

 

2. Leave a voicemail

If there is no answer, you can leave a voicemail. This voicemail will be followed up with an email from the system to the person you are calling when you check “2: Left Voicemail” for the email to send.  The sample email is below – please make it your own. 

Hello {person’s name}, my name is [your name]. I am calling with Together we Elect to thank you for your efforts to help Democrats win the national elections in 2020.  This year, we’ve identified high priority actions for candidates that will help keep the House and Senate blue. Together We Elect is sending you an email with some links to sign up for specific volunteer activities.  Thank you for volunteering again to help save our democracy!

OR something like:

Hi (NAME), my name is {your name} and I’m calling from Together We Elect because you’ve done volunteer election work in the past … and I hope you can do some between now and the midterms, to keep the House and Senate blue!
— Together We Elect will be sending you an email with links to high priority actions for key candidates. Please sign up for a volunteer activity that suits your preferences and schedule. I hope you’ll be able to sign up for one.

— Thank you in advance for helping to save our democracy!

 

 

 

3. Phone call script / talking points

When you connect with a person, use this script to guide your conversation. Be sure to be conversational and hit the highlights of this message. Your conversation will be followed up with an email from the system to the person you are calling when you check “1: Committed or interested” as the email to be sent.  You will get a copy of the email as well. The sample email is below.

Here is a script for you to get the gist of what we want to communicate – make this your own:

Hi, is  [Volunteer Name] home?

My name is [Your Name], I’m a volunteer with Together We Elect. Thank you for your past volunteer work.  You can help Democrats win the midterm elections this year. We have some exciting opportunities.

We are recruiting volunteers for high priority actions. These calls and text help campaigns win!  They connect with voters and give them information about great candidates and allow local canvassers to follow up at their doors.

  • Phonebanking to elect Mary Peltola in Alaska. Help elect Democrat Mary Peltola to Congress. These phone banks occur daily. Click here to sign up.
  • Text bank to voters in PA-07 for Susan Wild. Times available on Tuesdays and Thursdays from 6-8 PM EST. Click here to sign up.
  • “Get out the Vote” phonebanking with Wisconsin Democrats. Help elect Democrats up & down the ticket. Multiple times available on Sundays, Mondays, Tuesdays, and Saturdays. Click here to sign up.

Can you join one of these phone banks or text? If you are interested, we’ll send you an email with all the info and links to sign up.

[If they say that they don’t want to do any of these things or may want to volunteer to help Democrats in other states, say:] Sure, I understand.  There are many other ways in which you can help Democrats to maintain control of the U.S. Senate and House.  We are offering 20-minute zoom sessions with trained people to help find actions that fit your schedule and your talents. If you are interested, we will send you an email with a link to sign up.

The Close

[If they agreed to do any of the asks]:  Great, thank you so much!  We’re delighted you want to volunteer again and help Democrats win in 2022!  We will send you an email with a link to sign up..  Is _________ the best email for you?

[If they say no but are friendly or supportive:]  Thanks for talking with me.  I get it that you don’t have time to help now.  Could we contact you again and see if you might be able to help then or in the fall as the election approaches? What is a good date to reconnect?

[To everyone you speak with even if they say they are not interested:]  Thank you for picking up the phone and talking with me, I appreciate your time.  Have a good rest of your evening!

 

Emails sent out

1. Email sent out when caller connected with past volunteer

Dear {name of person},

Thank you for speaking to {name of caller} from Together We Elect. We are grateful that you have expressed interest in helping with the urgent work to save democracy! Together, we can elect Democrats who stand for democracy, reproductive equity and an economy and government that works for all people.
Here are some volunteer actions you can take to help Democrats win in November.  Please sign up for the one (or more!) you are most interested in:
  1. Phonebanking to elect Mary Peltola in Alaska. Help elect Democrat Mary Peltola to Congress. These phone banks occur daily. Click here to sign up.
  2. Text bank to voters in PA-07 for Susan Wild. Times available on Tuesdays and Thursdays from 6-8 PM EST. Click here to sign up.
  3. “Get out the Vote” phonebanking with Wisconsin Democrats. Help elect Democrats up & down the ticket. Multiple times available on Sundays, Mondays, Tuesdays, and Saturdays. Click here to sign up.
  4. Connect with someone who can help find your best fit actions for the midterm elections.  If you’d like to help out in other states, or do other types of actions, an Action Coach can help you figure out how to do it. Sign up here for a 20 minute zoom session.

If you would like to explore other opportunities, please visit www.togetherweelect.org. If you have questions or concerns, please reply to this email.

Sincerely,

Deborah, Kristen and Gari
 

2. Email sent out when leaving a voicemail

Dear {friend},

{Caller name} from Together We Elect left you a voicemail message. Thank you so much for the hours you committed in 2020 to help defeat President Trump and win control of the US House and Senate. Together we can elect Democrats who stand for democracy, reproductive equity and an economy and government that works for all people in 2022. 

Here are some volunteer actions you can take to help Democrats win in November.  Please sign up for the one (or more!) you are most interested in:
  1. Phonebanking to elect Mary Peltola in Alaska. Help elect Democrat Mary Peltola to Congress. These phone banks occur daily. Click here to sign up.
  2. Text bank to voters in PA-07 for Susan Wild. Times available on Tuesdays and Thursdays from 6-8 PM EST. Click here to sign up.
  3. “Get out the Vote” phonebanking with Wisconsin Democrats. Help elect Democrats up & down the ticket. Multiple times are available on Sundays, Mondays, Tuesdays, and Saturdays. Click here to sign up.
  4. Connect with someone who can help find your best fit actions for the midterm elections.  If you’d like to help out in other states, or do other types of actions, an Action Coach can help you figure out how to do it. Sign up here for a 20 minute zoom session.

If you would like to explore other opportunities, please visit www.togetherweelect.org. If you have questions or concerns, please reply to this email.

Thank you again for taking action to save our democracy and help Democrats win in the critical midterms.

Sincerely,

Deborah, Kristen and Gari

 

Together We Elect description

1. Together We Elect

TOGETHER WE ELECT engages, motivates, trains, and supports individuals and groups to take effective action to strengthen Democratic representation in the U.S. House and Senate in 2022. We promote events and volunteer opportunities offered by organizations such as Activate America, Force Multiplier, Movement Labs, Movement Voter Project, along with candidates and coordinated campaigns in swing districts and battleground states. Last year, operating as Together for 2020, we mobilized more than 10,000 volunteers to elect Biden/Harris, take the Senate, and hold onto the House. 

 
     
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